Minutes36th General Assembly
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Monday, 6 May 2013 Nicon Luxury Hotel, Abuja, Nigeria |
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Monday |
09:00-12:00 |
General Assembly, First Session |
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Tuesday, 7 May – Thursday, 9 May 2013 FIG Working Week 2013 International Conference Center and Nicon Luxury Hotel, Abuja, Nigeria www.fig.net/fig2013 |
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Wednesday 8 May 2012 |
09:00-10:30 Tbc International Conference Center/Nicon Luxury Hotel |
Member Association Presidents/HoD Forum This session is reserved for Presidents or Heads of delegation (or their representatives) of member associations to discuss issue of their common interest. |
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Friday, 10 May 2013 Nicon Luxury Hotel, Abuja, Nigeria |
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Friday 10 May 2013 |
08:30-10:30 Tbc Nicon Luxury Hotel |
FIG President's Meeting For Presidents or Heads of delegation of Member Associations (or their representatives) By invitation only |
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Friday |
11:00–12:30 |
General Assembly, Second Session |
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Friday 10 May 2013 |
15:00-16:00 Conference Hall, Nicon Luxury Hotel |
Closing Ceremony General Assembly and will be followed by the Farewell Reception hosted by the Association of Authorised Land Surveyors Malaysia, (PEJUTA), host of FIG 25th Congress 2014. |
for the meetings held on Monday 6th and Friday 10th of May
in Conference Hall,
Nicon Luxury Hotel Abuja, Nigeria
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President CheeHai Teo opened the 36th General Assembly
and welcomed the members and delegates to Abuja, Nigeria and the third General
Assembly of the current four-year term.
The President expressed his gratitude to members and delegates for their
participation and acknowledged the efforts of NIS and the local organising
committee to assure the security and safety and a successful Working Week which
is the biggest ever in FIG history, with 2500 participants from around 40
countries and with a very strong Nigerian attendance.
The President expressed condolences and the general assembly observed a moment
of silence for the memory of those colleagues passed away after the General
Assembly in Rome: Honorary President C. H. (Charlie) Weir, Canada,
Honorary President William A Radlinski U.S.A., Honorary Member John
van den Berg, Finland, Honorary Member Seppo Härmälä, Finland.
Finally Volker Böder, a Commission 4 Vice-Chair who died in a tragic
accident when on duty in September 2012.
The President welcomed Honorary President Stig Enemark to the meeting and
noted several greetings and apologies that were received from member
associations and other members.
Vice President Rudolf Staiger took the roll call. The roll call was
made only for member associations. Delegates representing affiliate members,
academic members, corporate members and correspondents as well as honorary
presidents and honorary members were entered based on their registrations and
information given to the FIG Office.
Referring to the decision of the General Assembly in 2006 only those member
associations that had paid all their membership fees to the end of 2012 were
allowed to vote at the meeting. A list of member associations that were not
allowed to vote was published on the FIG web site on 12 April and updated on 5
May 2013.
Appendix to items 2 & 20:
Roll Call
Appendix to items 2 & 20:
List of member
associations that were not allowed to vote at the General Assembly because of
unpaid membership fees for 2011 and earlier - 10 May 2013
37 member associations out of 103 were present at this session which is more than one third of the membership needed for a quorum for the General Assembly. 34 member associations were allowed to vote.
Motion: That members present are recorded in the minutes.
Decision: The motion was adopted.
The General Assembly shall appoint two persons as tellers following the principle that the tellers will represent member associations hosting the preceding and the current General Assembly. Since Italy was not present this year, tellers from the current and the future host were suggested.
Motion: That the General Assembly appoints President Bode Adeaga from NIS, Nigeria and President Mohammad Azmi Mohd Zin from Malaysia.
Decision: The motion was adopted.
Motion: That the agenda be adopted with the addition to add to item 6 Membership: Appointment of Honorary member and to Item 8: Appointment of Commission 10 Chair Elect.
Decision: The motion was adopted.
Minutes have been circulated previously.
Appendix to item 5: Minutes of the General Assembly in Rome, Italy, May 2012
Minutes of the General Assembly in
Rome, Italy, May 2012 without appendices
Motion: That the minutes be adopted as recorded.
Decision:
6.1.1 Association des Professionels de l'Ingenierie Topographique du Gabon, APIT Gabon
Association des Professionels de l'Ingenierie Topographique du Gabon, APIT Gabon (MA-10122) has submitted an application to become a member association from Gabon. The association was constituted in 2011 and currently has 40 qualified members. The application meets the criteria for membership in FIG as a member association. The Council has considered the application and believes that the association meets criteria for membership of FIG as a member association.
Appendix to item 6.1.1:
Membership application
from the Association des Professionels de l'Ingenierie Topographique du Gabon
(APIT)
Motion: That the General Assembly admits the Association des
Professionels de l'Ingenierie Topographique du Gabon, APIT Gabon to become a
member association of FIG.6.1.2 Bahamas Association of Land Surveyors.
Decision: The motion was adopted and the FIG President presented Mr. Nguema Ondo Samuel, President of APIT the membership certificate.
6.1.2 Bahamas Association of Land Surveyors (BALS)
Bahamas Association of Land Surveyors
(BALS) was member of FIG until 2007 where they were expelled at the General
Assembly. In 2013 FIG received their old arrears and Bahamas Association of Land
Surveyors is applying to re-enter as member association. FIG Council has
considered their application and believes that the association meets the
criteria to be re-admitted into FIG as a member association.
Motion:
That the General Assembly restore Bahamas Association of Land Surveyors (BALS)
as member association of FIG.
Decision: The motion was adopted.
6.2.1 The Society of Chartered Surveyors, Ireland
The Society of Chartered Surveyors has merged with RICS, United Kingdom, and has therefore terminated its membership with FIG since they are now represented through RICS. FIG Council has agreed to move the membership to RICS.
Motion: That the General Assembly records the decision of the Council
to migrate the SCS membership in FIG to RICS.
Decision: The motion was adopted.
6.2.2 The Appraisal Institute, United States
The Appraisal Institute has decided to terminate their membership with FIG.
Motion: That the General Assembly records the decision of the Appraisal Institute to terminate their membership of FIG.
Decision: The motion was adopted with regrets.
Subscriptions of following member associations are more than three years in arrears:
The General Assembly has powers to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent letters to these associations informing that if their membership fees are still in arrears at the time of the General Assembly in Abuja, then the General Assembly shall expel these member associations.
Motion: That the General Assembly expels the
from FIG membership.
Decision: The motion was adopted.
After acceptance of new member associations and expulsions the number of FIG member associations is 103 members from 87 Countries.
6.3.1 Ethiopian Surveying Professionals Association (ESPA)
MA-10115 Ethiopian Surveying Professionals Association (ESPA) is three years in
arrears and was facing expulsion. The member association is keen on staying as
member and has sent an application to apply for poor membership support. The
council has considered the application and believed that the association meets
the criteria for poor membership support.
Motion: That the General Assembly acknowledges the Council decision to
grant Ethiopian Surveying Professionals Associations poor membership support.
Decision: The motion was adopted.
Corporate members
The Council has admitted the following company to become a Corporate Member of FIG after the General Assembly in 2012:
Following corporate members have terminated their membership since May 2012:
The Council has expelled the following corporate members because of unpaid membership subscriptions:
After these changes the number of corporate members is now 21
Affiliate members
The Council has admitted the following national agency to become an affiliate member:
The Council has expelled following affiliate member because of unpaid membership subscriptions:
The number of Affiliate Members after these changes remains at 41.
Academic members
The Council has admitted the following universities and institutions to become an academic member:
The Council has expelled following universities because of unpaid membership subscriptions:
The number of Academic Members after these changes is 92.
Correspondents
At its meeting 4/2011 Council has decided to terminate the appointment of
correspondents from Bhutan, Eritrea, Gabon, India, Lesotho, Peru, Saint Lucia
WI, Tanzania and Tuvalu at the end of 2012.
After these decisions the number of correspondents is 4.
Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.
Decision: The motion was adopted.
6.5 Appointment of Honorary Member
The National Land Survey of Finland and the Finnish Association of Geodetic
and Land Surveyors have together sent a nomination letter that proposed FIG
Director Markku Villikka as an honorary member of FIG.
According to paragraph 3.1.7 in the statutes “honorary member: an individual who
has materially assisted the development and promotion of the surveying
profession at the international level”.
The nomination was presented to the General Assembly by Director Arvo Kokkonen,
National Land Survey of Finland.
Appendix to item 6.5:
The nomination letter
from the National Land Survey of Finland and the Finnish Association of Geodetic
and Land Surveyors.
Motion:
That the General Assembly approves the application to appoint FIG Director
Markku Villika Honorary Member.
Decision: The General
Assembly appointed FIG Director Markku Villikka an Honorary member of FIG
with a standing ovation. The badge with silver oak leaves and Certificate of
Appointment as Honorary Member for his services and contribution to the
Federation was presented to Markku Villikka after the Working Week in
Finland by President CheeHai Teo.
President CheeHai Teo has prepared the President’s report on the activities of the President and the Council since the General Assembly in Rome in May 2012. The report was presented to the General Assembly.
Appendix to item 7:
7.1 President’s report
7.2 Handouts of the presentation
Motion: That the General Assembly accepts the President’s report.
Decision: The motion was adopted.
Each Commission Chair, 2011-2014, has submitted a written report on the
Commission activities covering period from Working Week in Rome to Working Week
in Abuja. These reports include reports of the Commission chair and Commission
working groups. The reports include also the two FIG networks: Standards Network
and Young Surveyors Network.
Each chair or chair elect apart from Commission 9, who was not represented, gave
a brief report on their respective Commission key activities at the meeting.
Appendices to item 8: Commission reports:
Motion: That the General Assembly note the reports of the Commission and Network Chairs and records its thanks to the chairs and other officers of the Commissions and Networks for their on going contributions.
Decision: The motion was adopted and the General Assembly recorded its thanks to all chairs and Commission officers for their work during the past year.
8.13 Appointment of Commission 10
Chair Elect
The selection of Commission 10
Chair Elect was deferred in Rome as there were no candidatures. FIG has received
an application from RICS for See Lian Ong, for the position as Commission
10 Chair Elect. FIG Office has not received any other nominations. FIG Council
decided at its meeting on 5 May 2013 to bring this application forward to
General Assembly for approval.
Appendix to item 8.13: Application form from RICS to appoint See Lian Ong as Chair Elect for Commission 10
Motion: That the General
Assembly will approve the application of See Lian Ong, RICS for the position as
Commission 10 Chair Elect.
(added 5 May 2013)
Decision: The motion was adopted.
8.14 Young Surveyors Network
Having had discussion with Eva-Maria Unger (OVG, Austria), President
Gert Steinkellner (OVG,-Austria) and Chair of YSN, Kate Fairlie
(SSSI, Australia), Council has decided to nominate Eva-Maria Unger, the
current Secretary of YSN as the chair-elect of the Young Surveyors Network (2015
– 2018).
The President suggested that in the future, the chair-elect of YSN could be
selected together with the selection of chair-elects of Commissions by the
General Assembly.
Motion: That the General Assembly approves the nomination.
Decision: The motion was adopted.
FIG has currently three Task Forces: 1) FIG Africa Task Force (2009 – 2014), chaired by Dr. Diane Dumashie (RICS, United Kingdom); 2) Task Force on Surveyors and the Climate Change (2011-2014) chaired by Prof. John Hannah (NZIS, New Zealand); and 3) Task Force on Property and Housing (2011-2014) chaired by Prof. Chryssy Potsiou (HARSE/TCG, Greece).
Appendices to item 9: Task Force reports:
Motion: That the General Assembly records all Task Force reports and records its thanks to the Chairs of the Task Forces and their members for their work and contributions.
Decision: The motion was adopted.
Mr. Christiaan Lemmen, Director of OICRF had prepared a report on the OICRF activities since the General Assembly in Rome. He made a brief report orally at the General Assembly.
Appendix to item 10.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF.
Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.
Decision: The motion was adopted.
Mr. Jan de Graeve, Director of the IIHSM has prepared a report on the IIHSM activities since the General Assembly in Rome. IIHSM will make a short oral presentation at the General Assembly.
Appendix to item 10.2:
Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.
Decision: The motion was adopted.
Mr. John Hohol, President of the FIG Foundation had prepared a report on the FIG Foundation activities from May 2012 to February 2013. He made a brief report orally at the General Assembly.
Appendix to item 12: Report of the FIG Foundation activities 2012-2013
Motion: That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work.
Decision: The motion was adopted.
The main partners in the co-operation with the United Nations and the World Bank since the FIG Working Week in Rome have been:
The activities with these bodies are described in the President’s report, appendix to item 7.
Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.
Decision: The motion was adopted.
The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2012 was held in Melbourne, Australia, where Prof. William Cartwright was retained as Chairperson for further one year.
Co-operation with international and regional organisations is described in President’s report, appendix to item 7.
FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS and PAQS. Some of the partners are also working together within the Habitat Professionals Forum.
FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards.
Motion: That the General Assembly records the report on the liaison with other international associations.
Decision: The motion was adopted.
Vice President Bruno Razza and former Vice President Iain Greenway had jointly prepared a report on the FIG Financial Issues. This report includes summary of 2012 accounts, an updated budget for 2013 and proposals for budgets 2014-2016 with notes and proposal for membership fees for member associations in 2015. Vice President Rudolf Staiger presented the report at the General Assembly in the absence of Vice President Bruno Razza.
The Auditors Report includes the auditors report from 2012, official accounts (income statement 2012) and balance sheet 31 December 2012.
Appendix to item 14:
Motion: That the General Assembly
Decision: The motion was adopted
The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. Membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 14.
The 2012 General Assembly approved membership fees for 2014 as follows:
| Per capita fee | Minimum fee | Maximum fee | |
| 2014 | 4.48 €
per member up to a maximum of 5,500 members Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay 2.24 € member up to a maximum of 5,500 members. |
20 members or 50 € (whichever is greater) | 5,500 members (24,640 €) |
See the World Bank lists of the low-income economies and the lower-middle-income economies.
The Council proposed to the General Assembly to keep the membership fees for
member associations for 2015 at the same level as endorsed by the General
Assembly in 2012 for 2014. In the draft budgets for 2013-2016 the membership
fees are planned to be kept at the 2013 level for all membership categories for
2013-2015.
In addition, Council has looked again at the maximum fee, which is currently set
at 5,500 members. Council considered holding this to a fixed monetary amount, or
adjusting the number of members, and have concluded that it would be appropriate
to fix it at 5,500 members or €25,000, whichever is the lower – this would be
the maximum that any Member Association would pay to be a member of FIG. The
current maximum is 5,500 members x €4.48 = €24,640; the cap of €25,000 would
apply once the subscription rate has increased by 1.5% or more.
In the ensuring discussion, a member association opined that the level of subscription be allowed to rise but found no further support from the General Assembly.
Motion: That the General Assembly adopts following membership fees payable by member associations in 2015:
| Per capita fee | Minimum fee | Maximum fee | |
| 2015 | 4.48 €
per member up to a maximum of 5,500 members Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay 2.24 € member up to a maximum of 5,500 members. |
20 members or 50 € (whichever is greater) | 5,500 members (24,640 €) |
and to fix the maximum fee payable by a member association at 5,500 members or €25,000, whichever is the lower.
Decision: The motion was adopted
The FIG Working Weeks are organised by FIG together with the local member association. FIG and the local member association will together have full responsibility of the arrangements. The Council has to ensure that all candidates are aware about the role of FIG and split of responsibilities for organising the Working Week. FIG Council has lately worked on defining the split of responsibilities between the local association and FIG, and has therefore decided to postpone the bid for 2017 by one year to allow time to evaluate the current concept. The bid material for 2017 Working Week will be published Summer 2013 and deadline for bids for 2017 will be 30 November 2013. The decision on venue for 2017 will be made at the General Assembly in Kuala Lumpur, Malaysia, June 2014.
Motion: TThat the General Assembly records postponement of the decision of venue for FIG Working Week 2017 until the General Assembly in Kuala Lumpur, Malaysia, June 2014.
Decision:
Mr Brian Coutts of the New Zealand Institute of Surveyors, the co-organizer of FIG Working Week 2016 gave a presentation on preparations of FIG Working Week 2016.
Appendix to item 17: hand-outs of the presentation
Motion: That the General Assembly records the report for information.
Decision: The motion was adopted
President Angel Yanakiev from the Chamber of Graduated Surveyors and representatives of the Organising Committee of FIG Working Week 2015 will give a presentation on preparations of FIG Working Week 2015.
Appendix to agenda item 18:
Motion: That the General Assembly records the report for information.
Decision: The motion was adopted
A total of 37 persons attended this Presidents’ Meeting out of which 30 were Presidents or Heads of delegations. At the meeting challenges facing the member associations and relations between member associations and FIG were discussed as well as experiences from the FIG Working Week 2013. A separate memorandum of this meeting is circulated to the participants of the meeting and to the Presidents of member associations.
Appendix to item 19:
19.1:
Invitation to
Presidents of FIG member associations
19.2: Summary Notes of the
Presidents' meeting
Vice President Staiger took the roll call.
The roll call was made only for member associations. Delegates representing
affiliate members, academic members, corporate members and correspondents as
well as honorary presidents and honorary members were entered in the records
based on their registration and information given to the FIG Office.
Appendix to items 2 & 20:
Roll Call
Appendix to items 2 & 20:
List of member
associations that are not allowed to vote at the General Assembly because of
unpaid membership fees for 2012 and earlier
Motion: That present members are recorded in the minutes.
Decision: The motion was adopted.
There were no new items related to membership for consideration.
Motion: That the General Assembly take note of any development since the first session.
Decision: The motion was adopted
Member associations, Affiliate (Director Generals) and Academic members held their fora during the Working Week.
Christiaan Lemmen reported back from the Director General’s forum which was extended to 4 sessions and was organised in cooperation with UN-HABITAT and GLTN.
Appendix to item 22: Hand-outs from GLTN/DG forum
Motion: That the General Assembly records the reports.
Decision: The motion was adopted.
A meeting for FIG Corporate Members was organised in Abuja (Thursday 9 May 09:00 - 10:30 Corporate Members' Meeting), and Brent Jones, ESRI gave a short report from the meeting.
Appendix to item 23: Hand-outs from Corporate meeting
Motionn: That the General Assembly records the report.
Decision: The motion was adopted.
Commission Officers (ACCO), Commissions and Task forces had their annual and other administrative meetings in Abuja, and each chair/chair elect reported back to the General Assembly on the main outcome of the meetings. None of these require an endorsement of the General Assembly at this stage.
Motion: That the General Assembly records the reports and decides on any recommendations arising from the reports.
Decision: The motion was adopted.
President Mohammad Azmi Mohd Zin from the Association of Authorised Land Surveyors Malaysia and representatives of the Organising Committee of FIG 2014 gave a presentation on preparations of FIG Congress 2014.
Appendix to agenda item 25:
Motion: That the General Assembly records the report for information.
Decision: The motion was adopted.
President CheeHai Teo presented a summary of the main outcome and highlights of the FIG Working Week 2013 and thanked all parties, participants and accompanying persons for a memorable event.
Appendix to item 26: Handouts of the President’s Closing Address.
At the Closing Ceremony certificates of appreciation were given to Bode
Adeaga, President of NIS, Congress Director Barde Jatau, Secretary General of
NIS Olumide Adewebi, Admin. Secretary of NIS and Conference Coordinator of FIG
2013 Olatunde O. Adejanyu, as well as other members of the organising committee
and officials.
At the end of the closing ceremony the FIG banner was handed over by Bode
Adeaga, President of NIS to Mr. Mohammed Azmi, President of PEJUTA. The FIG
Congress will be held in Kuala Lumpur, 16-21 June 2014. President Teo formally
closed the 36th General Assembly of FIG as well as the Working Week.
Data supplied by the FIG Office.
Whilst every effort has been made to ensure that this data is accurate errors might exist. Requests for updates and corrections should be emailed to the FIG Office.
